EHSS Written Safety Program & Policy and Procedure Writing Services
Policy and Procedure Writing Services
A written safety program only works if it’s actually built around how your operation runs day to day — not pulled from a generic template. Our policy and procedure writing services start with your existing documentation, your incident history, and the specific hazards of your industry, then build out (or rebuild) the written safety program from there. Whether you need a full safety manual writing project from scratch or a safety program review and update to catch up with new OSHA standards, the process looks the same: real collaboration with your team, not a one-size-fits-all document dropped in your inbox.
We approach safety policies and procedures development as an ongoing relationship rather than a single deliverable. Regulations change, your workforce changes, and a program that isn’t reviewed on a regular cycle tends to drift out of compliance without anyone noticing until an audit catches it. That’s why our policy and procedure writing services include a standing recommendation for how often your program should be revisited.
Our Policy and Procedure Writing Services Process
Every engagement starts with a discovery call, where one of our safety professionals walks through your current written safety program (if one exists), your site-specific hazards, and any gaps flagged by a recent audit or insurance review. From there, we draft the policies and procedures your operation actually needs — using plain, enforceable language your crews can follow rather than legal boilerplate.
Once the draft is ready, it goes back to your team for review. This is the stage where our policy and procedure writing services depend most on your input: you know your operation better than we do, and the goal is a program your supervisors will actually use, not just file away. After revisions, we finalize the document and, where needed, provide implementation training so your team understands not just what changed, but why.
Who is required to provide a Written Safety program?
OSHA requires that EVERY COMPANY provide a written safety program that outlines the acceptable procedures and cautions of their workplace. In addition to the general safety outlines, you must provide a program for any site-specific hazards.
Custom Safety Programs
Investing in a safety program provides your business with a much needed security blanket and a competitive edge. Regardless of your industry or trade, whether you need to create a brand new safety program from scratch or just update your current safety manual to address new requirements, our experienced safety professionals will collaborate with you to develop the exact health and safety program you want. Our safety professionals constantly seek your input as they draft detailed standards, policies and procedures, as well as a plan for implementation.
Industry-Leading Policy Writing Expertise
Increased regulations and enforcement, EHSS offers much needed assurance that you are getting the very best and most knowledgeable safety professionals available. Each and every business is unique with different safety concerns and needs. This is why we are confident that you will be 100% satisfied with our customized approach to written safety programs.
Modifying & Updating Existing Safety Programs
EHSS can evaluate and refine your company’s existing policies and procedures to ensure compliance. Allow one of our safety professionals, who formally wrote policies that passed the third-party auditors, tailor your company’s current information.
When to Update vs. Rewrite Your Written Safety Program
Not every gap requires a safety manual writing project from the ground up. If your existing program is fundamentally sound but hasn’t kept pace with new OSHA requirements or a changed scope of work, a safety program review and update is usually the faster, more cost-effective path — our team audits the current document against current standards and edits what’s outdated rather than starting over. If your written safety program was inherited, incomplete, or never formally documented in the first place, full safety manual writing makes more sense, and we scope that the same way: discovery call, draft, review, finalize.
Either path — safety manual writing or a safety program review and update — ends with the same implementation training step, so whoever is expected to follow the policy actually understands it.
Ready to get started?
Contact us today. We will be glad to assist with your written safety program.
What is a written safety program?
A written safety program is the formal document that spells out how your company identifies, controls, and responds to workplace hazards — covering everything from general safety rules to procedures for site-specific risks. OSHA requires every company to maintain one, and it needs to reflect your actual operation rather than a generic industry template. It’s the document auditors, insurers, and OSHA inspectors will ask to see first.
Is a written safety program legally required?
Yes. OSHA requires every company to maintain a written safety program covering general workplace safety, plus additional documentation for any site-specific hazards particular to your operation. The specific standards that apply depend on your industry, but the underlying requirement — a documented program, not just verbal policy — applies across the board.
What industries require a written safety program?
Every industry is required to maintain some form of written safety program, though the specific standards vary — construction, oil & gas, chemical manufacturing, and industrial manufacturing all carry more detailed and heavily audited requirements than lower-hazard industries. Sites with higher injury rates or more frequent third-party oversight tend to need more comprehensive documentation. Our policy and procedure writing services are built around exactly these higher-scrutiny industries.
What's the difference between a policy and a procedure?
A policy states what your company requires or prohibits — for example, a policy that all workers must wear fall protection above six feet. A procedure spells out how that policy gets carried out in practice, step by step, for a specific task or piece of equipment. Effective safety policies and procedures development includes both: the rule, and the practical steps for following it.
How do policy and procedure writing services improve compliance?
Professional policy and procedure writing services translate regulatory requirements into language your crews can actually follow, which closes the gap between what’s written down and what happens on the job site. They also catch outdated language before an auditor does, through a regular safety program review and update cycle. That combination — clear language plus a review cadence — is usually what keeps a written safety program compliant over time rather than just accurate on the day it was signed.